You have the right to ask an organisation if they are using or storing your personal information

We recommend you include the following in your subject access request:

a clear label for your request. You could put ‘subject access request’ as your email subject line or a heading for your letter

the date of your request

your name and aliases, if relevant

any other information used by the organisation to identify or distinguish you from other people, such as your customer account number or employee number

your up-to-date contact details

a comprehensive list of what personal information you want to access, based on what you need

any details, relevant dates, or search criteria that will help the organisation identify what you want

how you would like to receive the information, for example, by email or printed out

Don’t include:

other information with your request, such as details about a wider customer service complaint

a request for all the information the organisation holds on you, unless that is what you want. Remember if an organisation holds a lot of information about you, it could take them longer to respond, or make it more difficult for you to locate the specific information you need in their response

threatening or offensive language

We also have a template you can use: https://ico.org.uk/.../preparing-and-submitting-your.../