Coretime’s Approach to Automated Project Billing

Project billing can be one of the most time consuming and error-prone administrative tasks. Manual timesheets, disconnected systems, delayed approvals and rekeying data into invoices can slow down cash flow and erode profitability.

Coretime tackles this challenge by taking a fundamentally integrated approach to project billing; one that starts with capturing time and ends with accurate invoices, all with minimal manual intervention

From Time Capture to Invoice; without the gaps

At the heart of Coretime’s approach is the belief that billing should be a natural extension of how work is delivered, not a separate administrative process. Time and expense data is captured directly by employees as work happens, either on a desktop or mobile. Built-in validation rules help ensure entries are complete, accurate and aligned with project and client requirements before they ever reach finance.

Seamless Integration between Projects, Time and Billing

Unlike solutions that bolt invoicing onto time tracking, Coretime tightly integrates project management, timesheets, expenses and billing into a single workflow. Once time and expenses are approved, billable data flows automatically into billing views and invoice templates; eliminating the need for duplicate data entry or spreadsheet manipulation.

This integration ensures that invoices always reflect the most up to date project activity and approved work in progress.

Invoice Generation that fits how you bill

Every business bills differently and Coretime is designed to support that flexibility. Invoices can be generated for a range of billing models, including hourly, fixed-fee, milestone based and recurring projects.

Customisable invoice templates allow businesses to maintain consistent branding and client specific formats, while automated invoice creation significantly reduces the time finance teams spend preparing and checking bills.

Real-Time Visibility into Work in Progress and Profitability

Billing in Coretime isn’t just about efficiency; it’s about insight. As time and costs are recorded, the system continuously updates work in progress (WIP), budgets and project margins in real time.

Project Managers and Finance teams can see exactly how much value has been delivered, what’s ready to bill and how projects are performing against budget. This visibility helps businesses invoice at the right time, avoid revenue leakage and address issues before they impact profitability.

Built-In Alerts that keep Billing on track

Delays in billing are often caused by missing or late timesheets and approvals. Coretime addresses this with automated alerts that prompt users to submit timesheets, remind managers to approve them and flag incomplete or non-compliant entries.

By enforcing these workflows automatically, Coretime ensures that billing critical data is always ready when invoicing cycles begin.

Integration with Accounting Systems

To complete the automation loop, Coretime integrates with leading accounting platforms such as Sage and Xero. Approved invoices and financial data can be synchronised directly into the wider finance systems, reducing reconciliation effort and ensuring consistency across the organisations financial records.

A Smarter way to bill projects

Coretime’s approach to project billing is build around one core principle: capture accurate data once and let the system do the rest. By unifying time tracking, project management, billing and account integration, Coretime helps organisations:

• Reduce manual billing effort
• Improve invoice accuracy and speed
• Gain real-time insight into project performance
• Accelerate cash flow

For Professional Services firms looking to scale without adding administrative overhead, automated billing isn’t just a convenience; it’s a competitive advantage. Coretime makes that automation practical, reliable and deeply connected to how teams actually work.

Discover how Coretime’s project billing can help you invoice faster, reduce errors and gain real-time visibility into project performance by calling 00 1423 653800 or emailing sales@coretime.com