How Much Is Your Office Printing Really Costing You?

The true cost of office printing can extend well beyond paper, toner and occasional repairs.

Business Technology Support Ltd highlights a range of less obvious costs that can build up across an organisation, including inefficient devices, employee time lost to printer problems, unnecessary printing and the disruption caused by equipment downtime.

Older or poorly configured printers may use more energy, require more maintenance and operate more slowly than newer alternatives. Uncontrolled colour printing, duplicate jobs and documents printed unnecessarily can also increase expenditure without adding value.

Printer downtime has a wider impact too. When equipment fails, staff may lose time finding alternatives or waiting for repairs, while reactive maintenance can create further disruption.

Security is another consideration. Printers process confidential information every day, and documents left on output trays or devices without suitable access controls can create avoidable risks.

BTS says one of the main challenges is that print costs are often spread across departments, devices, suppliers and consumables, making the total difficult to see. A managed print approach can bring this information together, helping organisations monitor usage, improve reliability, reduce waste and strengthen document security.

For more information on How Much Is Your Office Printing Really Costing You? talk to Business Technology Support Ltd