5 Benefits of Implementing a Room Booking System in Your Business
- 06 Sep 2023
Room booking systems. Yawn, right? I mean, sure...they help schedule conference rooms or whatever. But aren't they kinda boring and overhyped with slick marketing baloney about "revolutionizing workplace productivity" or some corporate nonsense like that?
Hold up though - I was once a skeptic too before our office finally ditched the ol' pen-and-paper sign-up sheets and got with the digital times. Turns out some decent room booking software can actually make a real difference in easing office growing pains. Whoda thunk?
Let me walk through 5 legit benefits that might just change other skeptics' minds too:
Benefit #1 - No More Double Bookings
Remember that awkward moment when two teams showed up for the same room because someone didn't check the outdated schedule? Yeah, those days are donezo with a good digital desk booking system that shows real-time availability. Hallelujah!
Benefit #2 - Universal Calendar Access
Now anyone can instantly check room availability from their desktop, phone, wherever. No more grumpy speed-walking to the conference room wing hoping you get there first to reserve it. Just log in and book!
Benefit #3 - Intuitive Usage Analytics
This one's huge - with digital booking, you collect data on true room usage, popularity, no-shows, etc. Now you can make smarter decisions about room conversions or added equipment based on actual needs.
Benefit #4 - Slicker Presentation Options
Many modern room booking system integrates or allow equipment like video conferencing, casting, interactive whiteboards, and more. Fancy features for meetings that will make you popular with the crew!
Benefit #5 - Administrative Oversight
Managers can restrict or allow employee access to certain spaces or resources. No more interns hijacking the executive conference room because they found a Post-It saying it was available. Oversight for the win!
Alright, I admit - our newfangled booking platform has been pretty clutch. Though I still miss the good ol' days of just shouting "Dibs on the big room!" and seeing who got there first. Simpler times! But I suppose reducing double bookings and giving visibility to room usage data does improve things.
Now if you'll excuse me, I have to modify a recurring meeting since our office is shifting to hoteling and virtual hybrid work. Sheesh, too many newfangled workplace trends to keep up with! I need a nap...wake me up when we're back to only in-person meetings with cheap coffee and stale pastries. Zzz...
The occurrence of double bookings is all too frequent, annoying, and certain to reduce productivity. It improves meeting room utilization and efficiency, reduces confusion and time wasted during conference room booking, and promotes employee collaboration and teamwork because the ideal meeting space can be situated with the ideal resources for attendees' needs at the ideal time and location. A meeting room reservation process that is inefficient or nonexistent (old spreadsheets, anyone? ), is a significant time-waster and a constant source of irritation. Office furniture company Steelcase asserts that 40% of employees waste up to 30 minutes per day looking for a meeting space. If you add up all of your (extremely irritated) employees' monthly wasted time, it comes to 10 hours.